Careful thought and planning is essential for a smooth office move. Utilize the following checklist to ensure you've considered all these key factors. It's ideal to begin planning your move six months before the scheduled date.

Six months before moving

• Establish a "move committee" of key staff members
• Meet with space planner and interior designer
• Meet with telecommunications people and discuss:
  • design of telecommunication system
  • budgetary figures
• Request preliminary office-move cost estimates
• Identify initial layour of computer facilities

Three months before moving

• Follow up and meet with "move committee"
• Select the telephone system
• Incorporate office design changes
• Develop computer facility plans

Two months before moving

• Confirm phone system order/hook-up
• Complete office service changes:
  • stationery
  • address changes
  • copier service
  • vending machines
  • plant service
  • new purchases
• Choose moving company
• Finalize floor plans and telephone changes

One month before moving

• Notify all suppliers of new address
• Notify customers of move
• Schedule equipment services for a day prior to move
• Verify computer system progress
• Conduct employee orientation meeting
  • trouble-shooting
  • security systems
  • new procedures

Two-three weeks before moving

• Arrange for new parking spaces
• Order building and office keys
• Confirm move with building manager
• Meet with mover to confirm furniture and floor plans
• Finalize phone and computer installation

One week before moving

• Employee pre-move meeting and packing demonstration conducted by mover
• Label all furniture according to plan
• Tour new facility and double-check furniture and floor plans
• Finalize phone and computer installation

One day before moving

• Complete packing and labeling
• De-install and re-install phone equipment
• Walk-through with staff indicating new work areas
• Post floor plans and label all areas according to plan.

Moving day

• Only moving company employees and "move committee" members on-site
• Install computer systems
• Unpack and settle-in
• Adjust furniture as needed

Relax! You made it!