Founded in 1890, Hansen Bros. Moving & Storage has successfully weathered many history-changing events including the Great Seattle Fire, WWI, the Spanish Flu of 1918, the Great Depression, WWII, the 2008 recession, and 9/11 among many other public crises. The health & safety of our customers, staff, service providers, and local community are paramount and we continue to adhere to all directives from local, state, and federal government agencies.
Although many unknowns still remain, rest assured that Hansen Bros. will be timely and transparent in our communications regarding servicing your moving & storage needs. Our professional relocation consultants will work diligently to offer creative solutions in the event your project is impacted by the current health crisis.


All Hansen Bros. Employees are instructed and expected to follow the guidelines provided by the CDC. This includes:

  • Staying home from work if ill, experiencing COVID-19 symptoms, or having been exposed to someone with the virus
  • Washing hands frequently with soap or using proper hand sanitizer when soap is not available
  • Maintaining a 6’ social distance from others to the highest degree possible
  • Wearing appropriate face masks when/if requested or required

Hansen Bros. continues to take the following steps:

  • Regularly refreshing and reinforcing prevention guidelines among all staff members to reduce the risk of spreading infection
  • Daily monitoring of staff for symptoms of illness and sending anyone with symptoms home
  • Offering customers the option of contact-free virtual estimate appointments – More Information About Virtual Estimates
  • Following all guidelines and protocols required by Retirement Living Communities, Apartment Complexes, Condominiums, Commercial Buildings, etc.
  • Upon request and at no charge, our crew members can wear masks while performing your move. Please simply notify your Relocation Consultant if this is your preference.

Hansen Bros. requests the following of our customers:

  • If you have a scheduled estimate appointment or booked move, please notify us immediately if you or any members of your household have been exposed to COVID-19, tested positive for COVID-19, or are experiencing symptoms including cough, fever, or difficulty breathing. Please rest assured there is NO CHARGE to reschedule your estimate or move due to illness – we will work together to find an alternate date that works for you.
  • Please use disinfectant/cleaner to wipe down commonly touched surfaces, objects, door handles, etc. at your residence.
  • Please make a sink, hand soap, and paper towels available to your outside salesperson and moving crew for handwashing during their time within your home.
  • Please keep all windows open throughout the moving process as this allows for greater airflow and reduces the containment of germs.
  • Please maintain a social distance of 6’ or greater during both your in-person estimate appointment and while moving services are being performed.

Here are some informative and helpful resources about COVID-19:

The team at Hansen Bros. is proud to continue offering our wide range of services in accordance with the necessary precautions outlined above. Whether you are planning to move your household or business down the street, across the country, or around the world, we’re here to make the process seamless & safe for you, just as we’ve done for well over a century!

~Hansen Bros. Moving & Storage  

How to coordinate a trade show shipping process

paper plane icon

Free Moving Estimate

    Trade shows are an excellent way to promote the products of your business. And as you’re preparing for the upcoming exhibition, you’ll need to figure out the shipping process of your supplies down to perfection. Organizing the entire event is a project with plenty of moving parts. You’ll need to design your booth, the marketing materials, your travel arrangements, etc. But one of the most important parts to consider is the trade show shipping process. Getting your materials to the exhibition booth on time and in a mint condition is the only way to ensure you’re making the best out of this opportunity. That’s why it’s crucial to choose a dependable logistics partner. In this article, our specialists at Hansen Bros. Moving & Storage will share their best tips on how to coordinate the transport of your goods to the fair with ease.

    A fair show venue
    Trade show shipping refers to the shipping operation of your exhibition supplies and display

    An overview of a trade show shipping process

    A trade show shipping process refers to the process of shipping your exhibition displays and materials to the location where the fair takes place. International commercial shipping can be done by truck, rail, or air freight.

    The shipping of exhibit show supplies requires diligent planning. So, most show sites have a time frame in which freight is accepted. Usually, this is a small window, so you’ll have to plan accordingly. Some exhibition venues offer options on an advanced warehouse, where you can ship your exhibits in advance and avoid delays and costs associated with it.

    The contents of a trade show freight in general include:

    • Your trade show booth along with materials such as tables, banners, etc.
    • Electronic devices like laptops, iPads, screens, etc.
    • Marketing material and literature, like business cards, brochures, catalogs, etc.
    • The products you intend to exhibit

    Essential guidelines for shipping freight to a fair show

    A work team at a meeting
    Timely planning is vital for the optimal outcome of your fair materials shipping process

    As we’ve mentioned before, timely planning of the shipping process for an exposition is critical for the optimal outcome of your project. Therefore, the first thing you need to do once you know you’ll be attending a fair is to start shopping for seasoned freight companies Seattle. And, experts recommend you do so at least two weeks to a month before your preferred shipping date. Along with that, here are the most effective guidelines for a trade show freight forwarding that will secure the optimal outcome of the process:

    • Timely planning
    • Site manual
    • Logistical partnership
    • Communication
    • Costs

    Plan the process with time to spare

    If there is only one thing to be singled out as the most important factor for the success of your upcoming display, that would be effective time management. Therefore, keep an eye on the business events calendar and mark the date of the expo you intend to attend way in advance.

    Unlike traditional freight, shipping trade show supplies tend to have longer timelines. Therefore, it’s vital to work out a detailed timeline and follow it for a coordinated exposition shipping process that will flow smoothly. Starting to prepare for the shipping operations early allows you the space to find your ideal freight shipping company as well. Of course, having time at your disposal you can work out ways to economize the process as well.

    Let the exhibition manual guide you

    As an attendee of a trade show, you are likely to receive a manual that explains all details relevant to the event. This includes the general rules and regulations, as well as important deadlines in terms of display shipment. So, use this crucial info as a guideline in structuring your timeline. Here are a few practical points to give you the lead:

    • Are there any special requirements in terms of the trade show shipping process?
    • What timeframe have you designated for the freight to reach its intended destination?
    • Are there any special packing requirements?

    Partner with experienced Seattle freight company

    freight shipping
    A seasoned freight shipping company plays a key role in the success of your project

    Choosing the right shipping company for your fair displays requires your due diligence. So, make sure you research shipping and transport options offered by a reputable provider. It’s important to pick a company that has experience with the logistics of fair show displays. Therefore, pick a carrier that knows how to adapt to the tight timeline of this specific operation. The shipping process of expo materials requires proficiency and knowledge in the domain. Thus, look for a seasoned company that has the capacity to accommodate your shipping requirements and deadlines.

    Build a relationship with your shipping partner

    As much as it’s important to hire a dependable freight company, communicating your precise requirements clearly is also vital. So, make a point to build a relationship with the representative you’re assigned. Share with them all key information and state your expectations clearly. Hence, be proactive and ensure the smooth and straightforward process of your trade fair shipping.

    How to trim trade show shipping costs

    The most effective way to lower the costs for shipping exposition supplies is to consider consolidating the freight. Most shipping companies will surely offer you this option. However, beware that this shipping method takes longer, as the carrier makes multiple stops. But, if you plan your timeline precisely, consolidating your trade show freight will certainly benefit you.

    Besides, trade show venues charge shipment handling fees. One way to trim these is to consider shipping crates Seattle for the packaging of your displays. This way you’ll avoid adding special handling instructions to the already extensive paperwork, and your materials will be easier to move by a forklift. Trade show organizers have special fees for shipments that don’t meet certain criteria. Thus, make sure you’re introduced to all of them and work out an effective way to minimize your fair shipping costs, along with additional surcharges that may arise.

    A final word on coordinating your fair show shipping process

    Withal, the shipment of trade show supplies is a complex operation that needs detailed planning for optimal outcomes. Your absolute trump card in this case is relying on the expert assistance of a seasoned company. Besides, planning in advance is an absolute must, as being late not only increases the costs of the project, but you’re also running the risk of not being able to participate in the fair at all. Therefore, the two most important parts of the process are timely planning and hiring the right shipping company.

    So, follow our tips on how to coordinate your trade show shipping process, and you’re sure to cut stress and ensure success.

    Latest Posts

    Let our team put together a comprehensive moving plan for you. Complete our simple free quote form or contact us at 1-888-300-7222.